Distinguish hotel arrival from residential check-in
If the property combines accommodation types, specify whether you are a hotel guest or visiting a residence. Ask your host or reception for the vehicle entrance and the contact who can receive the party.
For a group with separate reservations, choose one receiving point and name a lead passenger. That creates a straightforward handover without assuming every room or apartment uses the same arrival process.
Plan for a longer-stay luggage load
List full-size suitcases, carry-ons and additional equipment separately. More days away can mean more bags even when the number of passengers is small.
Mention any bulky item before selecting a vehicle preference. The useful choice is the confirmed combination of passenger seating and luggage room, not a model name alone.
Keep additional errands visible in the request
If you need groceries, keys or another pickup before reaching the property, describe the address and purpose. These are planned stops, not an assumed part of a direct airport transfer.
For your return, send the airport and flight separately from the arrival details. If guests leave on different days, build separate departure requests so one group's timing does not dictate another's.